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~ News ~
2016 DRAFT Budget
Haile Plantation West Association
President’s Letter
From Tom Rohs
September 2015
This is the Second News Letter for the month of September. Last night at the Board Meeting we reviewed the initial draft of the Budget for 2016. Along with this Letter we are sending a copy to you. It would be great if you could take a few minutes to review it and share your opinion with us. My email address and phone number are as follows: Tom Rohs, tom@tjrohs.com, Phone 352-494-7141. We would prefer if you would send an email to me with your suggestions and that way I can accurately share your thoughts with the other Board Members.
The following are some of the highlights of this years proposed Budget:
  • In 2014 we lost $75,267. That decreased our Fund Balances (Net Worth) from $282,918 down to $207,651.
  • In 2015 there was an increase in dues from $116/Qtr. to $135.50/Qtr. This increased revenue by $122,226.
  • We had an insurance recovery of $88,500 as a result of the Lawsuits being settled.
  • We also have established a reserve of $45,000 for any further expenses that may arise from any further activity regarding the St. Augustine grass matter.
  • Having the litigation behind us, it is possible to lower the Dues for 2016 to $120/Qtr.
  • The Budget calls for keeping most expenses about the same except for the savings resulting from the new agreement with Management Specialists Services, Inc.
  • However, there is one big change. It has been pointed out by many associated with HPWA that we do not have an adequate tree management program. Virtually everyone has stated that this must improve soon or it will jeopardize the beauty of Haile Plantation West in the future. Scott Whitaker, a member of the ARB, recently met with a group from the University of Florida and they stressed the importance of such a program. As a result we are recommending that the Budget for tree maintenance be increased from $35.000 to $75,000.
  • We will also be replenishing the reserves (Net Worth) that we lost last year. This will put us in a strong financial position for the future.
Please note that this draft is a 5 year plan so that we can try to look into the future. The projection shows that it may be possible to keep the Dues at $120/Qtr. for the next 4 years.
This is an exciting plan. Last night the Board approved refurbishing the 24 sides of entrances that are remaining to be updated immediately. Also the board approved Mulching the entire HPWA area instead of half as had been done in prior years. This should make Haile Plantation West about as beautiful as it has been for a long time!
Please see the attached Budget here. Thanks so much for being great Members.
Heads up!
Due to the rules in the Covenants, the “Proposed Budget” will be sent to the Membership after the October 27, 2015 meeting.  The “Final Budget” must be approved by the Board at least 45 days prior to yearend. As a result, we must approve the “Final Budget” at a meeting to be scheduled on Wednesday, November 11, 2015. There will not be a December meeting. 
Important Indian Hawthorn Information -- Policy

Important Information About Indian Hawthorn -- Policy
One of the biggest problems that Haile Plantation West Association has with its landscaping is the hundreds of diseased or dying Indian Hawthorn bushes. We all want to get them removed and replaced with the appropriate beautiful Florida Friendly plants. In order to make this as simple as possible, the Architectural Review board has developed a simplified plan that can be followed easily -- click here for information and pictures.
The best part of the plan is that if this is followed, it is not necessary to obtain the approval of the ARB. Please review the following and let’s quickly eliminate the blight on our beautiful landscape. If you would like to do something else, please contact the ARB for guidance at ARB@mssgainesville.com.

Web-based Assessment Payments Now Accepted
As a convenience, we are now able to offer our residents the ability to log into Management's system to review your account balance and make assessment payments online via credit card! To utilize this service, you will be redirected to Management Specialists Services website, where you will be given instructions to set up an account to begin making online payments. You will need to know your Haile West account number in order to utilize this service. All fields entered during the set up of your account must match the official record of the association, so please copy the information exactly as it appears on your coupon book.
Click HERE to visit Management’s website to learn more and make a payment.
Sinkhole Warning
With the recent storms, several sinkholes have opened up throughout the community. All reported sinkholes have been staked and taped off for your safety. It is imperative that you and members of your family, especially children, do not approach these sinkholes as they may remain active and could be dangerous.
If you or a neighbor find a sinkhole that has not been marked, please contact Management at 335-7848 to report it. Management will ensure it is marked off and reported to the county immediately for repair. For your own safety, do not approach any sinkhole and do not attempt to mark them off yourself.
Power Surge - Reset Irrigation Clocks
Keep in mind that power surges reset your irrigation clocks to factory default settings. These settings are not compliant with local county ordinances for watering days and times. Following a power surge, be sure to check and reset your irrigation timers to ensure you are not overwatering your lawn, resulting in fines from the county and excessive water bills.
~ Upcoming Events ~

None listed at this time.



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